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NEWSLETTER SCHEDULES

IN-SEASON SEASON (Weekly Newsletters)

Our newsletter is issued weekly by email during the Gettin' Higher Choir's seasons. Roughly September to June with one week each missed during our Christmas break and during the break between our Fall and Spring seasons.

Schedule...alternate weeks...starting the first Friday in September for:

The Choir Admin Issue (Part 1)

Director's & Admin Notes plus GHC, HNC, Soundings & CCLT News & Business and other submissions from the choir administration only.

The Choir Community Issue (Part 2)

All submissions from past and present GHC, HNC, Soundings & CCLT members

Submission Deadline......Wednesday midnight of each week this section goes out.

Please submit your newsletter items to billh@crucible.ca

Distribution....each section will be sent out on its respective Friday as soon as possible after noon

You can plan ahead for your submissions to Choir Community Issues using this schedule:                                                            

FALL 2010 SEASON SCHEDULE
ADMIN ISSUES	COMMUNITY ISSUES
Sept. 03	Sept. 10
Sept. 17	Sept. 24
Oct.  01	Oct.  08
Oct.  15	Oct.  22
Oct.  29	Nov. 05
Nov. 12	Nov. 19
Nov. 26	Dec. 03
Dec. 10	Dec. 17
Jan.   07	Jan.  15
Jan.   22	Jan.  29
SEASON WRAP-UP ISSUES
Feb. 26 or 27
Community Event Items can be submitted for up to 3 Community Issues in advance of the event's start date

SPRING 2011 SEASON SCHEDULE
ADMIN ISSUES	COMMUNITY ISSUES
TBA	TBA
TBA	TBA
SEASON WRAP-UP ISSUES
TBA
Community Event Items can be submitted for up to 3 Community Issues in advance of the event's start date

BETWEEN SEASONS (Summer Specials)

Between mid-June and mid-September we don't send out newsletters but there may be, from time to time, choir news and/or business that requires sending out an “Admin Summer Special.”

Whenever one of those goes out it will be followed by a "Community Summer Special" containing any community submissions on hand (possibly just in the order received).

As with the newsletter:

Dated Events will be repeated in such specials automatically until their date has passed.
Any other items that you want repeated must be re-submitted once they appear in one of these special announcements.

In order to keep my volunteer work in providing this extra summer service to a minimum please make sure that any item you send conforms to the newsletter submission guidelines specified on this“Using Our Newsletter” page.

Please submit your items to: billh@crucible.ca

There are no guarantees when, or even if, such Summer Specials will go out so any items you submit are accepted on “standby” only.

~ Bill

ACCESSING OUR NEWSLETTERS

 

Items may be submitted to this section only by someone who is a member of our choir community due to their current or past affiliation with the GHC, HNC, Soundings or CCLT

Standard formatting of newsletter items

BOLD CAPITALIZED  TITLE        (Date)*

Copy, copy, copy, (Maximum 100 words) copy, copy, copy, copy, copy, copy, copy, copy, copy, copy, copy, copy, copy, copy, copy, copy, copy,

Submitted by: Full Name, Choir Affiliation plus (if GHC) Night & Section
     (note: please don't put any other information in this line)

* The date following the Title appears in Community Events items only and is presented in a simple format (ie "Mar 1" or "Mar 1, 8 & 15")

Align your item to the left please

Please notice that the Item Title is in bold capitals and everything else is in upper and lower case with no enlarged, CAPITALIZED, coloured or bolded words for emphasis. If these types of formatting were used freely by each item to draw attention to itself the newsletter would very quickly start to look like a visual shouting match and it would become uncomfortable to read.

Underlined and Italicized text are acceptable as they offer a measure of internal emphasis without looking like they are trying to out shout neighboring items.

Please don't trust my memory.  When you submit an item to the newlsetter always include your full "Submitted by:..." line giving the following information only::

• your choir affiliation (ie GHC, HNC, Soundings, CCLT, etc.)

• your night (GHC only), and

• your section (GHC, HNC & Soundings)

Your "Submitted by:..." line:

• identifies you as the person responsible for the contents of your item

• describes your connection to our community, and

• facilitates readers' ability to skim this long newsletter quickly and find items of specific interest by providing an easily  recognizable visual cue of where each item ends.  

Including it in your submission saves me from having to create it for you and, if I cannot recall a required bit of information, from having to search my records for it.

Other formatting information

The purpose of the format specified above is to make this quite long newsletter quick to scan and easy to read. When your item is submitted in this format it also speeds up the process of putting the newsletter together.

If you can’t get all your information into 100 words please refer readers to phone numbers or web sites where they can get more information or invite them to email you for detailed information and have a comprehensive reply email ready to send them.

Another possibility would be to post a flyer (word, pdf, etc.) on-line and include a link to it in your item.  If you don't have the wherewithall to post such documents on-line somewhere then (and only then please) you can send the document to me as an attachment to the email containing your item submission.  I will post it on-line as a pdf and insert a link in your item for you.

Dated Community Events items

1) must be no more than 3 "Choir Community Issues" in the future

2) are automatically repeated until their date is passed

All other items inserted once only unless re-submitted.  

When you want an item that has appeared in one Choir Community Issue repeated in the next one simply copy it from the first issue (to preserver any fomatting changes I have had to make), update it if you want and then paste it into a new email and send it in again.  This leaves the responsibility for an item's appearance each week with you as the person who wants it to appear and minimizes the possibility of mistakes on the part of your very fallible editor. 

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RESPONSIBILITY FOR ITEMS SUBMITTED

Please note that the appearance of any item in this newsletter does not constitute an endorsement of whatever that item offers.  The responsibility for the accuracy of what is offered rests with the person named in the “Submitted by…” line.   That is what it is there for.

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SECTIONS YOU CAN SUBMIT ITEMS TO

The following is a list of section headings that appear in the newsletter whenever someone submits an appropriate item for them. Since they don’t all appear in every issue I am listing them here as a reminder of what is possible.

ACCOMMODATION AVAILABLE OR WANTED
APPRECIATIONS
CAR POOLING WANTED & OFFERED
CHOIR MEMBER’S WEB SITES
COMMUNITY EVENTS - COMING WEEKS
COMMUNITY EVENTS - THIS WEEK
COMMUNITY MARKET PLACE
COMMUNITY MEMBER LIFE ANNOUNCEMENTS
COMMUNITY MEMBER’S WEB SITES
COMMUNITY NETWORKING
EMPLOYMENT AVAILABLE OR WANTED
FREE STUFF
GHC HOME SECTIONAL INVITATIONS
LOST & FOUND
OPPORTUNITIES TO SING!!!
PAST OR DISTANT VOICES
SERVING EACH OTHER
THINGS & OPPORTUNITIES WANTED
WORD OF MOUTH / RECOMMENDATIONS

A special note regarding the Word Of Mouth/Recommendations section:

The idea for this section came from Bruce McCormack, GHC & Soundings Tenor and a GHC Registrar Emeritus. The only rule for this section is that, to quote Bruce:

"it can't be used to promote your own business or other interests. Its purpose is to support and celebrate 'others' whose businesses / actions / way of being / kind words - whatever! - have helped you, us and/or our world grow, come alive or prosper.  In other words, this section is a celebration of that time-honoured communications tradition: Word of mouth. Share away!"

Suggestions for additonal sections, for use at the discretion of the editor, are welcome

EDITOR'S REQUEST